Cheeky Logo
Ready To Get Hired?
Apply To Book A Free Call With Our Transition Specialist Team

5 Crucial Resume Facts That Will Boost Your Job Search

As I closed in on the end of my PhD program, I knew it was coming.

I had spent the last 4 months searching for industry jobs to no avail.

I wanted to get out of academia as soon as possible, but nothing seemed to work.

I submitted resume after resume, and the search went on for longer than I care to remember.

Wasn’t I qualified for a job in industry?

I was so frustrated, not to mention completely unsure how to move forward.

I know now that the problem was pretty simple – my resume was targeting the wrong readers.

If you are making the same mistake I was, stop for a moment to appreciate the simplicity of this revelation:

You need to write to your target audience – in this case, I’m talking about industry recruiters and hiring managers.

Using a Cheeky Scientist Association resume template, I began tailoring my resume to each individual company where I sought employment.

This was much harder than just going online and submitting some one-size-fits-all resume.

But my hard work paid off, and I am confident this was a major factor in my own industry transition.

Now, here comes the twist: A perfect resume is not enough to get you a job.

Putting it another way, my properly built resume was a necessary–not sufficient–condition for moving forward in my new career.

And most importantly of all, a terrible resume is more than enough to get you a rejection.

Here’s Why Resumes Are Important (Just Not As Important As Referrals).

Your resume must be concise and a perfect match for the job requirements

Many PhDs spend countless hours on their resume, listing endless accomplishments, responsibilities, publications, presentations, and other information that practically bore industry employers to death.

They mass-upload this ridiculous document to online job postings and wait for the job offers to roll in like red carpet on their way to industry success.

These PhDs–otherwise sharp and creative people–are shocked when they never hear anything back.

The reality is that your resume is probably never even seen by another human being, let alone rejected.

Your resume is being rejected by a computer program.

JobScan reports that more than 90% of Fortune 500 companies are using Applicant Tracking Software (ATS) to screen candidates’ resumes.

And according to The Financial Post, ATS systems reject up to 80% of resumes in a matter of seconds.

By now, you have probably begun to realize why your non-tailored, academic-style resume is not getting any response.

That being said, even the best resume could be rejected by ATS.

To be clear, a great resume, tailored to a specific job and written in an industry format, can still end up getting rejected by ATS.

Unfortunately, you cannot say for certain what an employer has told their ATS to look for in a resume.

This is why your resume is not actually the most important part of your job search.

Even a perfect resume is not enough to get you a job.

You need to network and generate referrals so that you can send your resume directly to a person.

Only once you have a connection to the company you are interested in does your resume become important.

As reported by Quartz, candidates with a referral have a 40% better chance of getting hired.

Yet even with a referral, a terrible resume will lead to a rejection.

5 Crucial Resume Facts That Help PhDs Catch An Employer’s Attention

A job search involves much, much more than just submitting a resume.

If you want to be successful in your job search, you must know what employers are looking for and how they are choosing candidates.

Here are 5 key concepts that will jumpstart your job search and set you on the path to landing the industry job you want…

1. The 80/20/10 principle – how good networking outweighs a strong resume every single time.

The majority of job openings must be accessed through networking.

The 80/20/10 principle makes this very clear.

First, 80% of jobs are never advertised online.

Most of these unadvertised jobs are for small and medium-sized companies.

A a PhD, you probably think you don’t want to work for a small company.

But in industry, small means anywhere from 100 to 1,000 employees.

Mid-sized can mean anything from 1,000 to several thousand employees.

Companies like these are often growing so quickly that jobs are filled before they can even be posted online.

By looking solely online for jobs, you are missing out on this huge market of job opportunities.

The bottom line is this: Only 20% of all jobs are visible online.

But it gets worse.

Of those 20% that are advertised online, half of those jobs are already filled.

The online posting is a mere formality.

Publicly traded companies (the very large companies) are required by the government to post open positions – even if they have already filled these positions internally.

So if you’re just applying to jobs online, you’re wasting your time.

Ultimately, only 10% of all available jobs are posted online.

When you look online to see what jobs are available, you are only seeing the very tip of the iceberg.

Understanding the 80/20/10 principle is essential to realizing that networking MUST be a cornerstone of your job search strategy.

2. Understand this from the start: recruiters are not devoted to completely reading your resume.

Job recruiters will skim your resume looking for keywords

The timing of your resume submission matters, and it matters a lot.

The longer a job has been available, the less likely your resume will even be looked at.

Recruiters from the world’s largest companies stop reading after they have read the first 10-to-25% of a submitted resume.

Usually, it’s closer to 10%.

They simply cannot read all the resumes that come in.

At large companies, a single position can get around 2,000 resume submissions.

Recruiters and talent acquisition specialists are going to read a couple hundred resumes at the most.

So even if your resume is perfect and you have all the qualifications, if you’re not one of the first people to submit a resume, it’s not going to be looked at.

This highlights not only the importance of having a great resume, but the importance of getting it into the hands of somebody through networking, and then working to generate referrals.

With a referral, your resume goes straight to the top of the pile.

3. The right way (and the wrong way) to organize a PhD resume.

Your resume should be structured around these key areas…

The 1st section is your professional summary.

Your professional summary needs to have 3 bullet points, demonstrating your biggest career highlights.

Each of those bullet points should be structured with the 3 key parts of a bullet point: transferable skill, technical expertise, and results (see point #4 below).

The 2nd section is your work experience – not education.

Even if your experience is as a postdoctoral research fellow or graduate research assistant, this should go under “work experience.”

Under each experience that you have, write 3-to-5 bullet points highlighting your key results in that role.

Do not just list your job duties or spout technical jargon — you must include results.

The 3rd area is your education, and this is tricky for a lot of PhDs.

It’s tricky because you need to keep the section small.

It probably seems counterintuitive to shorten this section when you spent so many years pursuing your advanced degrees.

After all, isn’t it the advanced degree that qualifies you for so many lucrative industry roles?

Short answer: yes.

However, academia is largely mysterious and strange to a lot of successful industry minds – including those of hiring managers.

They want to know you have your PhD, and that’s about all they want to know in terms of education.

On your resume, list what your PhD is in and where you got your degree from.

That’s it.

The 4th section will be a bulleted list of your technical skills.

This is very important, especially if you’re giving your resume to a recruiter.

Recruiters often get a list of required technical skills from an employer, and they will look through your resume to see if you have these skills.

They will look for things like the instruments that you’ve used, the methodologies you know, the reagents, software, etc. is what you will put into this list of technical skills.

The final section is your honors, awards, and hobbies.

It’s important not to simply delete this section.

You should actually add a couple of bullet points here to highlight something that “humanizes” you.

Any sort of volunteering that you’ve done, arts and crafts, hiking, etc.

You want this section to have something that the reader can relate to.

In most cases, the first person to see your resume does not have a PhD, and they are likely not a specialist in your field.

Showing this person something on your resume that demonstrates you are human–and that you have interests outside of just your STEM career–is very important.

As a bonus, the hobbies section will often come up in conversation during interviews – these are a great opportunity to demonstrate that you are a well-rounded candidate.

4. Resume bullet points have an essential structure – here’s what that looks like.

The bullet points section of your resume is very important

Bullet points are the core of almost all good resumes.

They need to be structured correctly, which means they’ll have 3 parts…

1st, your bullet points each need to start with a transferable skill.

Forget about using action words like “maximized,” “conveyed,” etc.

These words don’t matter – instead, focus on your transferable skills.

Employers want to know that you have more than just technical expertise.

As a PhD, you possess highly sought-after transferable skills like:

  • Product & market knowledge
  • Time management skills
  • Budgeting skills
  • Conflict resolution skills
  • Client-facing skills
  • Project management skills
  • People management skills.

You should make it very clear that you have these important transferable skills.

You also want to end each bullet point with something that industry employers place a lot of value on: results.

People’s eyes stop on numbers, so your bullet points should each end with a quantified result.

Eye-tracking studies show that if you put numbers in quantified results on your resume, the employers’ eyes will stop on them.

Getting the reader to stop and pause on your resume is important because, on average, employers only spend 6 seconds scanning resumes.

Are worried that you don’t have any results?

Don’t be.

As a PhD, you definitely have results, including discoveries, publications, grant funding, methodologies you’ve improved or optimized, etc.

All of these represent results.

Finally, you should tie your transferable skills and your quantified results together with your technical expertise.

Every single bullet point should have these 3 components: transferable skills, technical expertise, and a quantified result of some kind.

This allows you to clearly highlight your skills in a way that demonstrates you know what matters in industry.

5. Make your resume clean and neat – leave plenty of white space.

PhDs are at no loss for accomplishments.

They can typically boast volumes of well-earned credentials and publications.

Yes, you obviously have many advantages over other job candidates, but that does not mean your resume will benefit from listing your every last accolade.

Quite the reverse – if you think employers want to sit around memorizing your numerous achievements, you are mistaken.

Don’t try to squeeze too much information into your short industry resume – that will just make it look crowded.

Your industry resume should be short and sweet.

It should highlight the accomplishments that your potential employer will care about the most.

Without enough white space, your resume will look messy and crowded (i.e. unprofessional).

So maintain lots of white space and a clean, crisp layout.

These will make your resume look professional and increase your chance of getting an interview.

But no matter how much work you put into a clean, sharp resume, don’t forget the 80/20/10 principle – good networking outweighs a strong resume every single time. And understand this from the start: recruiters are not devoted to completely reading your resume. They’ll usually absorb about 10-25% of it before deciding whether they want to contact you about the job. And if you want them to appreciate your resume at all, you need to know the right way (and the wrong way) to organize a PhD resume. As you conduct your job search, remember that resume bullet points have an essential structure. And always make your resume clean and neat – leave plenty of white space. A strong resume is a necessary–not sufficient–component of a successful job search. Success takes good networking – plain and simple.

If you’re ready to start your transition into industry, you can apply to book a free Transition Call with our founder Isaiah Hankel, PhD or one of our Transition Specialists. Apply to book a Transition Call here.

Book a Transition Call
Get Free Job Search Content Weekly

ABOUT KARTHIK PANDALANENI, PHD

Karthik Pandalaneni, PhD, is an innovative and self-motivated scientist with years of both industrial and research & management experience. His cross-functional, efficiency-driving work in food science has spanned three countries to date.

Karthik Pandalaneni, PhD

Here's What Others Are Saying

"I started my new job as an MSL on the 13th. I never would have got an interview without your company's help on CV and interview prep. I am on a much better salary and have a much better quality of life than I did as a postdoc. So thank you."

Edward Law

Edward Law

MSL

at AbbVie

"I want to notify you I have gotten an industry position...Thank you and Cheeky Scientist for the lessons which made my job search strategy and CV more competitive."

Michael Dioha

Michael Dioha

Senior Energy System Analyst

at Clean Air Task Force

"Good news...I've secured a job! Thank you for your support during the job search process and for giving me the courage to transition from academia to industry."

Marlyn Brookins

Marlyn Brookins

Regulatory Submissions Coordinator

"A new chapter begins! I'm thrilled to launch Wenwirth Scientific, where sincere meets creativity with a mission to make medical communication more engaging, impactful, and effective. I am ready to bring game-changing ideas to help you unleash the power of words and medicine. Many thanks to those who have supported me in this journey, I can't wait to work with you and start serving the healthcare community and patients."

Huey Wen Lee

Huey Wen Lee

Creative Medical Communications

at Wenworth Scientific

"I’m happy to share that I started a new position as Medical Science Liaison at Ashfield this January, part of UDG Healthcare (now Inizio) supporting Avita Medical. Thank you to all my mentors, colleagues, and friends who have been incremental in making this dream possible for me.....It is an exciting space/time and I can’t wait for the future."

Mimi Borrelli

Mimi Borrelli

Medical Science Liaison

at Inizio

"I'm happy to share that I’m starting a new position as an associate computational scientist at md anderson cancer center!"

James Jennings

James Jennings

Associate Computation Scientist

at MD Anderson Cancer Center

"I finally signed my contract and will be starting soon! I am very happy with the compensation package they have offered me and it meets my expectations."

Indrani Mukrajee

Indrani Mukrajee

Product Manager

at Miltenyi

"I am thrilled to be starting my position as a Scientist at bioMeriuex! I will be joining the device validation team to bring #invitrodiagnostics to the market!"

Alec Vallota-Eastman

Alec Vallota-Eastman

Scientist

at bioMeriuex

"I'm happy to share that I am starting a new position as Senior Scientist at Eikon Therapeutics!"

Hank Cheng

Hank Cheng

Senior Scientist

at Eikon Therapeutics

"I got an offer at Estée Lauder! I accepted the offer since it is a great company and less than 15 min away. I don't have to worry about relocating."

Ivan Peran

Ivan Peran

at Estée Lauder

"I attended the Transition CHALLENGE and VIP Modality and, as a result, in less than 2 months I have participated in 8 interesting interviews and been offered a wonderful job full of opportunities! Thank you so much for all the great and necessary work you do!"

Veronica Pascual

Veronica Pascual

Research Projects Coordinator

at SEMERGEN

"Thank you so much for all the help. I got so much help and inspiration by joining Cheeky!"

Hasala Lokupitiya

Hasala Lokupitiya

Senior Polymer Scientist

at Lyten

"I am grateful to Isaiah, Meera, Abha and all the CSA for their constant help and support. This was my transition from academia to the healthcare industry...I accepted this offer as I am in urgent need of a job as my current lab is closing soon. Thank you!"

Divya Amin

Divya Amin

Program Coordinator

at University of Missouri Healthcare

"Thank you for your advice, Isaiah! I’m super excited and grateful! I would never negotiate the salary and the other details of the offer if it weren’t for Cheeky Scientist. Thank you again"

Marta Silva

Marta Silva

Policy Analyst

at Health Canada

"I'm happy to share that I'm starting a new position!"

Norhaziland Mohamed Zaid

Norhaziland Mohamed Zaid

Senior Development Scientist

at Haleon

Similar Articles

Your Job Search a Disaster So Far? Here's How to Clean Up the Mess (and Land the Job You Deserve)

Your Job Search a Disaster So Far? Here's How to Clean Up the Mess (and Land the Job You Deserve)

By: Isaiah Hankel, PhD

“I’ve had several first-round interviews, Isaiah, but no callbacks,” a frustrated PhD candidate recently confided in me.  “Do you have any idea why?” I asked.  Everyone’s job search is unique, of course, so there’s no one answer to this question. But there are two that I hear more than most.  One is: “Employers say they’re looking for someone with more experience.”  The other? “Employers keep asking me why I’m leaving academia.”  Put another way, these two reasons are a reflection of PhDs being seen as either underqualified or overqualified.  The transition from academia to industry can be a minefield, and…

How PhDs Can Avoid The Overqualified Label To Get Hired

How PhDs Can Avoid The Overqualified Label To Get Hired

By: Isaiah Hankel, PhD

“We regret to inform you that we will not be moving forward with your application due to concerns that your qualifications exceed those required for the role.  We feel it would not be a good fit. Thank you for applying.”  Oof, that’s part of a rejection email a PhD sent me. An employer had sent it to them after the first interview.  Another PhD told me this recently… “I feel like I’m both overqualified and underqualified for the jobs I apply to Isaiah.”  Which do you feel is more of a problem for you? I asked.  “At first I thought…

How To Answer “Why Are You Leaving Academia?” (& 4 Scientific Ways To Convince Employers To Hire You) 

How To Answer “Why Are You Leaving Academia?” (& 4 Scientific Ways To Convince Employers To Hire You) 

By: Isaiah Hankel, PhD

“‘Why do you want to work here more than anywhere else? And why are you leaving academia?’ Those are the questions I got stuck on, Isaiah.  I told them why I liked their company, mainly because it was aligned with my values, but I also wanted to be fair and ethical so I told them that I was considering other companies. Then I explained that academia was no longer a good fit because I wanted to do more than write grants all day.”  “Okay, I replied, anything else? What did you say after that?” “I asked them a few clarifying…

Should You Apply To More Than One Job At A Company? (& 3 Other Tough Job Search Questions Answered)

Should You Apply To More Than One Job At A Company? (& 3 Other Tough Job Search Questions Answered)

By: Isaiah Hankel, PhD

“Isaiah, I applied to ThermoFisher two weeks ago and a hiring manager got in touch with me and I had my first interview…. But then a second hiring manager reached out to me about another job I applied to there.  I started talking to this second manager and they asked if I applied to any other positions there.  I couldn’t lie so I told them about the other job and the other hiring manager.  Now, neither of the hiring managers will get back to me.  What should I do?”  This is what a PhD told me over the phone last…

How LinkedIn Ranks Job Seekers With PhDs, EdDs & Other Degrees

How LinkedIn Ranks Job Seekers With PhDs, EdDs & Other Degrees

By: Isaiah Hankel, PhD

“Be real Isaiah, there’s not a government bureau keeping track of how our resumes perform.”  This is what a frustrated job seeker said to me recently.  “What do you mean I have a reputation score?” they asked.  “Of course there’s not a bureau dedicated to this, at least not yet” I said.  “But you absolutely are being scored and ranked” I went on, “and your ranking is used to indicate how reputable you are as a job seeker.”  This is what I’ve explained to countless people looking for a job in today’s job market, most of whom were getting initial…

How The Academic PhD Job Market Was Destroyed

How The Academic PhD Job Market Was Destroyed

By: Isaiah Hankel, PhD

“I spent over a year looking for a job in academia and flew to multiple interviews. I didn’t get one offer.” A PhD told me this recently and many other PhDs have told me similar stories.  Of course, the stories involve more than just looking for a job for a year.  They involve living on a meager academic budget, trying to support themselves and their families, often in very expensive cities where many of the biggest universities are located.  They involve decisions to never go on a vacation, to feed their kids cheaper, less healthy food, and to work all…

Give Yourself The Gift Of Leaving Academia Forever

Give Yourself The Gift Of Leaving Academia Forever

By: Isaiah Hankel, PhD

My last year in academia, I didn’t have enough money to fly home for Christmas. So I spent it in Iowa City, mostly alone.  I was broke (of course) so I decided to shovel snow out of driveways for $10 per driveway. I remember thinking how ridiculous it was to be a PhD shoveling snow for money. “What I wouldn’t give to have a better job”, I thought.  That was the gift I wanted for Christmas and the holidays.  A better job.  Not to be a student or a postdoc or an academic PhD getting paid less than I was…

The Ideal Keyword Density For Targeting Your PhD Resume To An Industry Job Posting

The Ideal Keyword Density For Targeting Your PhD Resume To An Industry Job Posting

By: Isaiah Hankel, PhD

Writing a resume for an industry job is one of the biggest sticking points I see with PhDs entering the job market.  What worked even a year ago is not working today due to recent and rapidly accelerating advances in Applicant Tracking Systems.  These systems, called ATS or just AI today, are software tools used by companies to filter resumes.  They scan for specific keywords related to the job role, abilities, credentials, and qualities desired in a candidate.  As a PhD seeking very competitive roles, including relevant keywords in your resume is essential to pass through these systems and get…

AI Is Replacing Recruiters. Here’s How PhD Job Seekers Should Adapt

AI Is Replacing Recruiters. Here’s How PhD Job Seekers Should Adapt

By: Isaiah Hankel, PhD

“I had a recruiter reach out to me, Isaiah, and after I gave them my resume and answered their questions, they never got back to me. What should I do?”  I hear this a lot.  I also hear, “Isaiah, I was on the phone with a recruiter and as soon as they heard that I needed a visa, they hung up” …”or as soon as they heard I had no industry experience, they hung up.”  Man, I personally hate this. What a waste of time. The recruitment industry is broken.  The good news is its being devoured by Artificial Intelligence,…

Our Members Get Hired At Top Industry Companies

Top Industry Career eBooks

63 Best Industry Positions For PhDs

63 Best Industry Positions For PhDs

Isaiah Hankel, PhD & Arunodoy Sur, PhD

Learn about the best 63 industry careers for PhDs (regardless of your academic background). In this eBook, you will gain insight into the most popular, highest-paying jobs for PhDs – all of which will allow you to do meaningful work AND get paid well for it.

Industry Resume Guide for PhDs

Industry Resume Guide for PhDs

Isaiah Hankel, PhD

Learn how to craft the perfect industry resume to attract employers. In this eBook for PhDs, you will get access to proven resume templates, learn how to structure your bullet points, and discover which keywords industry employers want to see most on PhD resumes.

AI & ATS Resume Filters

AI & ATS Resume Filters

Isaiah Hankel

In today's competitive job market, understanding the impact of AI is crucial for career success. This involves ensuring your resume stands out in the digital realm, mastering your online presence, and being aware of how AI assigns reputation scores. Discovering how to leverage AI to your advantage is essential, as it plays a pivotal role in shaping professional opportunities.

Complete LinkedIn Guide For PhDs

Complete LinkedIn Guide For PhDs

Isaiah Hankel

The LinkedIn tips & strategies within have helped PhDs from every background get hired into top industry careers.